Set your Finance defaults

Finance settings hold the defaults DMLY copies onto your documents as they are created: the currency you bill in and how long a client has to pay (invoices only), how your documents are numbered (invoices, orders and expenses), and how tax and shipping are applied (invoices and orders). Expenses carry their own default currency on the Expenses tab. Set these before you raise your first invoice. Defaults are copied at the moment a document is created, not linked to it — changing a default later leaves every document you already issued exactly as it was. Fixing a wrong default on a sent invoice means voiding and re-issuing it, not editing the setting.

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Invoice defaults

Default due days ships as 0. Left at 0, invoices are raised with no due date at all and never go Overdue — set it to 1 or more if you want due dates. Your default terms are copied onto each new invoice too. If you leave Default currency empty, DMLY works the currency out in order: the currency on the invoice’s own lines, then your workspace’s business currency, then US dollars as a last resort. Setting it explicitly is better than relying on that.

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Document numbering

Each document type has its own prefix and its own running counter, per workspace. Out of the box: Numbers are padded to four digits and are unique within your workspace — DMLY will never issue the same number twice, even if two people create invoices at the same moment. Only the Invoice prefix and the Expense prefix are editable — you set them on the Invoice and Expenses tabs. The order prefix is fixed at ORD and cannot be changed. Change a prefix you can edit and it applies to documents created from then on; numbers already issued keep the number they were given.

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Invoice branding

The invoice PDF and print view are branded from your workspace’s business details, not from anything in Finance settings: your workspace name is used as the business name, along with your logo, address, email, phone and registration number. Update your business details and every invoice you generate afterwards picks them up. The PDF downloads as invoice-<number>.pdf — for example invoice-INV-0001.pdf.

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Tax

Three things about tax are worth knowing before you set a rate:

• A Service can override the workspace rate. When an invoice is generated from an appointment, a tax rate set on that Service wins over your workspace default. If a booking invoice shows tax you did not expect, check the Service before the workspace setting.
• Coupons discount the total including tax. A percentage coupon takes its percentage off the subtotal plus tax, so it behaves as a percentage off the total the client sees. See Coupons.
• Shipping is only taxed if you say so. See below.

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Shipping

Shipping and other charges on an invoice are not taxed by default. Tax applies to them only when you turn on Apply tax to shipping, and then at your workspace’s default product tax rate — falling back to the default service rate — rather than at any line’s own rate. If your shipping charges should carry tax in your country, turn it on before you invoice — an invoice already sent keeps the tax it was issued with.

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Expense classification

Your vendors, expense categories and expense accounts are also managed under Finance settings. They are the lists you pick from when recording an expense — see Expenses.

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What is not here